Privacy Policy

RoadRecord · last updated 16 August 2026

RoadRecord keeps a vehicle logbook. That means it necessarily handles where you drove and when. This page says exactly what is collected, where it goes, and what is shared with anyone else.

What RoadRecord stores

• Your account — the email address you sign in with. Authentication is handled by Google Firebase Authentication; RoadRecord never sees your password.
• Your vehicles — registration, state, nickname, fuel type and odometer readings.
• Your trips — date, start and end odometer, distance, purpose, and whether the trip was business or private. Trip recording is not enabled in this release.
• Your settings — preferences held on the device.

Where it is stored

On your device first, so the app works with no signal. A copy syncs to Google Cloud Firestore under your account so a lost or wiped phone does not cost you a deduction. Data is held in Google Cloud's Australian and United States regions under Google's infrastructure security.

What is shared with other drivers

If another RoadRecord user adds a vehicle with the same state and registration as one in your garage, you are linked to the same shared vehicle record. From that point:

• Shared — the vehicle's odometer reading, its details (nickname, fuel type), its service history, and the list of accounts that have it in their garage.
• Never shared — your trips, your trip purposes, your business-use percentage, and anything else under your account. Another driver of the same vehicle cannot see where you went.

You are told before this link is created, and removing the vehicle from your garage removes you from the shared record.

What is never collected

• Contacts, photos, messages, or anything outside the app.
• Advertising identifiers. RoadRecord has no ads and no third-party analytics or tracking SDKs.
• Your data is never sold, and never shared with a third party for their own purposes.

Location and motion

Automatic trip detection uses your device's location and motion sensors. It is not enabled in this release. When it ships you will be asked for permission explicitly, told why, and be able to run RoadRecord in manual-entry mode without granting it. Location is used only to build your own trip records; no location data leaves your account.

How long it is kept

The ATO requires logbook records to be kept for five years after the end of the latest income year you rely on them. RoadRecord keeps your records until you delete them, so you can meet that obligation.

Deleting your data

Removing a vehicle removes it from your garage and removes your account from its shared record. To delete your account and everything under it, email the address below and it will be actioned within 30 days.

Contact

Steven McNichol — smcnichol@outlook.com

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